Terms and conditions
 

Terms and conditions

 
 
1. DEFINITIONS
For the purpose of this agreement 'the Agency' and 'the Advertiser' shall where the context so admits include their respective assignees, sub-licensees and successors in title. In cases where the Photographer's client is a direct client (i.e. with no agency or intermediary), all references in this agreement to both 'the Agency' and 'the Advertiser' shall be interpreted as references to the Photographer's client. 'Photographs' means all photographic material furnished by the Photographer, whether transparencies, negatives, prints, digital files or any other type of physical or electronic material. ‘Photographer’ refers to the individual Photographer and Fotohaus Ltd.
 
2. COPYRIGHT
The entire copyright in the Photographs is retained by the Photographer at all times throughout the world.
 
3. OWNERSHIP OF MATERIALS
Title to all Photographs remains the property of the Photographer. When the Licence to Use the material has expired the Photographs must be returned to the Photographer in good condition within 30 days.
 
4. USE
The Licence to Use comes into effect from the date of payment of the relevant invoice(s). No use may be made of the Photographs before payment in full of the relevant invoice(s) without the Photographer's express permission. Any permission which may be given for prior use will automatically be revoked if full payment is not made by the due date or if the Agency is put into receivership or liquidation. The Licence only applies to the advertiser and product as stated on the front of the form and its benefit shall not be assigned to any third party without the Photographer's permission. Accordingly, even where any form of "all media" licence is granted, the Photographer's permission must be obtained before any use of the Photographs for other purposes, e.g. use in relation to another product or sublicensing through a photolibrary. Permission to use the Photographs for purposes outside the terms of the licence will normally be granted upon payment of a further fee, which must be mutually agreed before such further use. Fotohaus reserves the right to use and market the images produced through a stock image library unless agreed otherwise under clause 5.
 
5. EXCLUSIVITY
When exclusive rights have been agreed before a commission or image licence sale. The Agency and Advertiser will be authorised to publish the Photographs to the exclusion of all other persons including the Photographer. However, the Photographer retains the right in all cases to use the Photographs in any manner at any time and in any part of the world for the purposes of advertising or otherwise promoting his/her work. After the exclusivity period indicated in the Licence to Use the Photographer shall be entitled to use the Photographs for any purposes.
 
6. CLIENT CONFIDENTIALITY
The photographer will keep confidential and will not disclose to any third parties or make use of material or information communicated to him/her in confidence for the purposes of the photography, save as may be reasonably necessary to enable the Photographer to carry out his/her obligations in relation to the commission.
 
7. INDEMNITY
The Photographer agrees to indemnify the Agency and the Advertiser against all expenses, damages, claims and legal costs arising out of any failure by the Photographer to obtain any clearances for which he/she was responsible in respect of third party copyright works, trade marks, designs or other intellectual property. The Photographer shall only be responsible for obtaining such clearances if this has been expressly agreed before the shoot. In all other cases the Agency shall be responsible for obtaining such clearances and will indemnify the Photographer against all expenses, damages, claims and legal costs arising out of any failure to obtain such clearances.
 
8. PAYMENT
Payment by the Agency will be expected for the commissioned work within 30 days of the issue of this invoice. Fotohaus Ltd understands and will exercise the statutory right to interest under the Late Payment of Commercial Debts (interest) Act 1998, if payment is not received within the 30 days. Cheques should be made payable to Fotohaus Ltd; and sent to 5 Christmas Steps, Bristol, BS1 5BS.
 
9. EXPENSES
Where extra expenses or time are incurred by the Photographer as a result of alterations to the original brief by the Agency or the Advertiser, or otherwise at their request, the Agency shall give approval to and be liable to pay such extra expenses or fees at the Photographer's normal rate to the Photographer in addition to the expenses shown overleaf as having been agreed or estimated.
 
10. REJECTION
Unless a rejection fee has been agreed in advance, there is no right to reject on the basis of style or composition.
 
11. CANCELLATION & POSTPONEMENT
A booking is considered firm as from the date of confirmation and accordingly the Photographer will, at his/her discretion, charge a fee for cancellation or postponement. Fotohaus ltd will charge up to 50% of the original shoot creative fee and any expenses incurred. Within 24 hours of the shoot this is charged at the full rate plus expenses.
 
12. RIGHT TO A CREDIT
The Photographer asserts his/her statutory right to be identified in the circumstances set out in Sections 77-79 of the Copyright, Designs and Patents Act 1988 or any amendment or re-enactment thereof. The Photographer’s name has to be printed on or in reasonable proximity to all published reproductions of the photograph(s).
 
13. MANIPULATION AND MODIFICATION 
Manipulation of the image may only take place with the permission of the Photographer/Fotohaus. Use of only a portion (crop) of the image is acceptable as long as the original meaning of the image(s) is not altered or used in a derogatory fashion.
 
14. LICENCE TO USE
The licence to use included in image sales and commissioned work provides unlimited use (in time and placement) for your company digital publications; marketing and pr. This includes, for example; portfolio use, tender documents, office reference, slide/powerpoint presentations, local and national competitions, and other promotional material related to the company, such as your website, and direct email. Advertising use (paid advertising space, i.e. within a website or magazine) included is one media for two years or two media for one year. No image(s) can be resold or be made available for use by any other party other than the licence holder.
 
15. APPLICABLE LAW
This agreement shall be governed by the laws of England & Wales.
 
16. VARIATION
These Terms and Conditions shall not be varied except by agreement in writing.
 
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